Tables of Contents
- Introduction to competition rules
- Athlete Conduct
- Race organisation conduct
- Sponsors and media exposure
- Appendix A
Competition rules are intended to
1.1.1 Facilitate fair play, equal terms and sportsmanship
1.1.2 Support ingenuity and skill without unduly limiting athletes
1.1.3 Penalize athletes who gain, or seek to gain, an unfair advantage.
Le Trail Pacific Energy & Raid Pacific Energy races are organized by Le Trail pacific in Port Vila, Vanuatu.
Le Trail Pacific
Each athlete must
2.1.1 Practice good sportsmanship at all times
2.1.2 Be responsible for his/her own safety and the safety of others
2.1.3 If racing in a team, stay together at all times and not be more than 10 meters apart
2.1.4 Help in case of emergency, if the organization asks for it
2.1.5 At their best ability help another athlete that has been injured or who is sick
2.1.6 Know, understand and follow all Competition rules, as stated herein, in the event-specific race information and at the event-specific athlete briefings
2.1.7 Follow traffic regulations and instructions from race staff
2.1.8 Treat race officials, staff, spectators, the general public and other athletes with respect and courtesy
2.1.9 Obey laws, local regulations and avoid any type of demonstration of political, religious or racial propaganda. Failure to obey laws or local regulations and /or failure to refrain from demonstration will result in disqualification
2.1.10 Avoid the use of abusive language
2.1.11 Inform a race staff promptly after withdrawing from the race
2.1.12 Compete without receiving assistance from other parties other than race staff or other athletes
2.1.13 Not dispose trash or equipment on the course. Intentional or careless littering will result in a time penalty or disqualification
2.1.14 Not gain or attempt to gain any unfair advantage from any external vehicle, object or method
2.1.15 Follow the marked course. It is the athlete’s responsibility to know the course. Athletes must cover the marked course in its entirety. Failure to do so will result in a time penalty or disqualification
2.1.16 Show respect to the residents and obey local laws if training on or scouting the course prior to the race. Training recommendations for the area will be communicated in the race-specific information as some areas are sensitive from an environmental perspective or from a safety standpoint
2.1.17 Know that you are participating at your own risk and cannot hold the organization responsible for any accident during the race.
2.3.1 Each athlete needs to have a valid insurance for competing in Trail.
2.3.2 The application is final. No entry fee will be reimbursed by the Race Organisation.
2.3.3 It is allowed to change one team member and to change race category.
2.3.4 No external sale of the entry is allowed.
2.3.5 No entries can be deferred to another year.
2.3.6 No entries can be deferred to another race.
Le Trail Pacific Energy, Raid Pacific Energy & Top Rock Trail Pacific Energy – Individual
2.4.1 Athletes in Le Trail Pacific Energy, Raid Pacific Energy & & Top Rock Trail Pacific Energy – Individual races have to be at least 18 years of age to be allowed to start.
2.4.2 To start in Le Trail Pacific Energy, Raid Pacific Energy & Top Rock Trail Pacific Energy – Individual race, the athlete needs to be an experienced runner and understand the length and difficulty of the race course. The athlete also needs to be aware that the weather conditions on the race day can be very harsh which will make the race even more physically and mentally demanding.
Le Trail Pacific Energy & Top Rock Trail Pacific Energy – Team
2.4.3 Athletes in Le Trail Pacific Energy – Team (Elite race) must be at least 18 years of age to be allowed to start.
2.4.4 Athletes in Le Trail Pacific Energy – Team (Challenger race) & Top Rock Trail Pacific Energy – Team must be at least 16 years of age to be allowed to start.
184.108.40.206 Athletes between 18 and 14 years can start together in a team.
2.4.5 Athletes in Le Trail Pacific Energy – Team (Family race) must be at least 8 years of age to be allowed to start.
2.4.6 Athletes between 13 and 8 years (minimum age) are obliged to start with an adult in a team.
2.4.7 An athlete’s racing age is determined by their age on December 31st the year of the event. However, if the athlete has not turned 18 on the day of the event the below waiver has to be signed and uploaded during race registration or handed in to race officials during race bib distribution.
2.4.8 For all athletes younger than 18 years old, the Under -18 Competition Certificate has to be signed by one parent or legal guardian.
2.4.9 For all athletes younger than 14 years old, the Under -14 Competition Certificate has to be signed by one parent or legal guardian.
220.127.116.11 This document must be uploaded at the same time as the racer is signed up.
2.4.10 No person under 8 years old is allowed to participate in Le Trail Pacific Energy & Raid Pacific Energy race.
2.5.1 The race time is from the start time until the finish line.
2.5.2 All athletes have to pass all the timing checkpoints along the course. All teams have to pass the timing checkpoints and the finish line together.
2.5.3 All athletes need to enter the start box from behind to activate the timing chip. Non activated chip will result in disqualification.
2.5.4 After the race, the timing chip needs to be returned at the finish line. Non-returned chip will be charged 15.000 vatu.
3.1.1 All athletes need to bring all their equipment from start to finish.
3.1.2 Before start we will randomly select teams and individual racers for a check of the mandatory equipment. If the athletes are missing any of the equipment required, they will not be allowed to start.
3.2.1 1 first aid pressure bandage, packed waterproof
3.3.1 1 first aid pressure bandage, packed waterproof
3.4.1 A race bib that must be worn visible all the time during the race
3.4.2 A timing chip (lost or not returned timing chip will be charged 15.000 vatu or equivalent)
4.1.1 Failure to comply with any of the Competition Rules may result in an athlete being punished with a time penalty, disqualification from the race, suspension from multiple races or expulsion for life from all races.
4.1.2 The nature of the rule violation will determine the type of penalty.
4.1.3 A suspension or an expulsion will occur for serious violations of the Competition Rules. The severity of the violations shall be determined by the Race jury.
4.1.4 The most common rule violations and penalties are set forth in Appendix A.
4.2.1 Race jury is the Race Coordinator and two persons from the race organization.
4.2.2 The race jury:
18.104.22.168 Enforces the rules
22.214.171.124 Decides the outcome of a protest
126.96.36.199 Decides about time penalty, disqualification or expulsion
188.8.131.52 Decides about course changes and changes in the rules.
4.2.3 At least two members of the jury is needed to be able to take a race jury decision.
4.2.4 The race jury has the right to use “common sense” to make a decision about a situation if it is not clear in the rules.
4.2.5 The decision of the race jury is definitive.
4.2.6 The Race jury is not required to give athletes a warning before issuing a penalty.
4.3.1 A protest must be given in written to the race organization within an hour after finishing the race.
4.3.2 A protest must include:
184.108.40.206 Time and location
220.127.116.11 Race bib number and signatures of the athlete/athletes
18.104.22.168 Race bib number of the athlete/athletes that the protest is against
22.214.171.124 The reason for the protest
126.96.36.199 If possible, include a witness with a name or a race bib number.
4.3.3 A protest that does not fill the criteria above will be ignored.
4.3.4 A decision from the race jury will be communicated to those involved as soon as possible.
5.1.1 The Race organization must do a risk assessment and take the required steps to minimize the risk of the event. Both for the participants and for the staff.
5.1.2 The Race organization must have the necessary amount of safety crafts and safety staff in place depending on the risk exposure.
5.1.3 The Race organization can refuse a team to continue if they judge them not capable due to fatigue or being in such bad physical condition that continued racing would be to take unnecessary risk.
5.2.1 Neither the participant nor the race organizer shall be held responsible for a force majeure event. Force majeure means any event which is unforeseen and beyond the reasonable control of either party including but not limited to the following: Act of God, adverse weather, inevitable accident, failure or shortage of power supplies, fire, flood, epidemic, earthquake, explosion, lightning, war or armed conflict, embargo, government or regulatory action or decree, riot or civil disturbance, strike, lock-outs, or other industrial action, terrorist action, failure or delay of common carrier or impairment or lack of adequate transportation facilities.
5.2.2 If by reason of any force majeure event the race organizer is delayed in, or prevented from, performing any of the obligations with regards to staging the race, no loss or damage shall be claimed by the participant by reason thereof.
6.1.1 The teams are allowed to have sponsors marked on their race gear.
6.2.1 The race bibs cannot be modified in any way and must be worn all the time.
6.3.1 The athletes give the race organization and its sponsors the right to use photo and film material taken during the race to be used free of rights in marketing, press material, internet, television and films etc.
6.4.1 All images and rights from the event are reserved. All unauthorized commercial use of images will be legally addressed.
The following is a summary of the most common Competition Rule violations and penalties and is not intended to be an all-inclusive list of violations and penalties. Each athlete is responsible for knowing and understanding the Competition rules.
|Summary of general competition rules||Penalties|
|Failure to have mandatory equipment||15 minutes per item|
|Non activated timing chip||Disqualification|
|Non returned timing chip||15.000 vatu charge|
|Littering by being careless||15-minute time penalty, if repeatedly littering disqualification|
|If racing in a team and not staying within 10 meters of each other||5-minute penalty, if repeatedly not staying together disqualification|
|Accepting assistance from other than race officials||Disqualification|
|Using unsportsmanlike behaviour||Disqualification|
|Failure to follow the prescribed course||Time penalty or disqualification|
|Gain unfair advantage from any external vehicle, object or method||Disqualification|
|Fraud by entering under an assumed name or age, falsifying an affidavit, or giving false information||Disqualification|